Office Manager / Operations Associate

Wispr AI

Wispr AI

San Francisco, CA, USA
Posted on Saturday, December 23, 2023
Wispr is building a more natural way to interact with technology with neural interfaces. We have an elite team of engineers, product designers, and research scientists building magic.
About Wispr: We've raised $25M from top-tier VCs like NEA and 8VC. Our angels and advisors include Chester Chipperfield (product lead for the first Apple Watch), Ben Jones (COO, CTRL-Labs), Dave Gilboa (CEO, Warby Parker), and Jose Carmena (Berkeley professor; co-CEO iota). Our founders are Stanford alums and have previously sold a company and run a team at a deep tech startup with over 100M in funding.
As an Office Manager and Operations Associate at Wispr you will be the heartbeat of our workplace, bringing a joyful, energetic, and positive impact to the daily operations of our team. You are a perfect candidate for this role if you love working with people, have exceptional organizational skills, and have a passion for helping others do their best work. You will be responsible for both the day to day operations of the company (including ensuring everyone feels comfortable, supported, and empowered), and special operational projects like helping scale up our user testing and data collection programs. At Wispr, you will have the opportunity to play a pivotal role in shaping a vibrant and efficient workplace, streamline operations, and get to know a diverse and collaborative team.
If you're excited about joining a fast moving SF startup building at the forefront of AI, and want to create our workplace - the heartbeat of where the future is built - come join our team!

Core Responsibilities

  • Inject your positive energy and outlook into our office environment, creating a welcoming and productive atmosphere.
  • Monitor office supplies, place orders as needed, and negotiate favorable deals with suppliers.
  • Be the go-to person for any office-related requests or assistance required by team members: IT help, building and softwares access, security, utilities, and parking.
  • Assist in planning and executing office events, parties, and team-building activities to boost morale; we’ve gone to art exhibits, go kart racing and everything in between.
  • Assist with special operational projects, like the scale up of our data collection centers, including recruiting prospective users, screening them, and managing the logistics of our data collection program


  • Energetic and enthusiastic personality with a passion for helping others.
  • Obsession with organization and cleanliness
  • Strong attention to detail and a natural perfectionist.
  • Excellent communication and interpersonal skills.
  • Ability to multitask, prioritize, and adapt in a fast-paced environment.
  • Proficiency in basic office software (e.g., Slack, Google Workspace).
  • A "can-do" attitude and a willingness to go above and beyond to create a happy and productive office environment.

Required Knowledge/Skills, Education, and Experience

  • Desire to be in a role that involves wearing multiple hats
  • Excellent verbal and written communication skills
  • Highly organized with meticulous attention to detail
  • Familiarity with using platforms like Notion, Slack, GSuite, etc
  • Proactive, capable of anticipating needs and taking initiative, requiring little direction
  • Genuine passion for culture, events, and organizational engagement
  • Willingness to step in to assist and support others at all times

Nice to Have Knowledge/Skills

  • 2-3 years of Office Manager experience
  • Experience working at a tech startup
Why Wispr?
• Do the best work of your life
• Design the next generation of personal computing in a creative, innovative, and collaborative environment
• Work closely with a world-class team
• Flexible work arrangements to support you in working in the way that you work best
For full-time employees:
• Generous health, dental, and vision coverage
• Generous parental leave, unlimited PTO (we encourage taking days off!)
• 401k match
• Commuter benefits
• Relocation assistance
• Total compensation for this position may also include stock options and other potential future incentives
At Wispr, diversity is important to us.
At Wispr, we believe that true innovation starts with people from diverse backgrounds coming together, bridging ideas, and collaborating. Wispr is proud to be an Equal Employment Opportunity employer and is committed to providing an environment of mutual respect where employment opportunities are available to all applicants and teammates without regard to race, color, religion, sex, pregnancy (including childbirth, lactation, and related medical conditions), national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, and any other characteristic protected by applicable law.