Intraday Workforce Coordinator

Hummingbird Healthcare

Hummingbird Healthcare

United States
Posted on Nov 27, 2024

Hi. We’re Hummingbird.

We’re elevating patient access so patients can get healthcare how, when, and where they need it. We partner with healthcare systems to transform how patients access care, enabling their providers to focus on what matters most – caring for patients. By managing patient access as a technology-enabled service, we help health systems stabilize costs and improve patient experience while creating good jobs that attract and retain talent in the industry. Our team of experts is obsessed with the connection between the people, processes, and technology that make healthcare organizations hum. Join us and help build the healthcare experience we want for our communities, our families, and ourselves.

Summary

Employment Eligibility: Candidates must be legally authorized to work in the United States without sponsorship.

FLSA Status: Non-Exempt

Compensation: Starting at $22.00 per hour less statutory deductions

Work Location: This position is remote. You must work from a location within the United States with consistent internet service.

Travel: 1-2 times/year for company events OR whatever the role requires.

Benefits Eligible: Yes

People Manager: No

As an Intraday Coordinator at Hummingbird, you'll play a pivotal role in managing real-time operations within our patient contact center teams. You'll ensure optimal staffing levels, adherence to schedules, and make effective intraday adjustments to meet service level targets and enhance productivity.

Responsibilities

Monitoring

  • Monitor real-time operations, including call queues, agent availability, and service level performance.

  • Proactively identify and address staffing shortages or surpluses to maintain optimal service levels.

  • Utilize workforce management tools to monitor and analyze intraday performance metrics.

  • Communicate effectively with management and team leads to provide updates on staffing status and performance trends.

  • Implement contingency plans during periods of high call volume or unexpected events to ensure uninterrupted service delivery.

Performance Management

  • Analyze intraday data to identify patterns or trends that may impact performance and recommend immediate adjustments.

  • Provide feedback to team leads and agents regarding intraday performance and adherence to service levels.

  • Adjust staffing schedules and resource allocation in real-time to accommodate changes in call volume or agent availability.

Communication and Coordination

  • Engage in regular check-ins with team leads and management to discuss intraday performance and areas for improvement.

  • Serve as a point of contact for real-time operational issues, escalating problems as necessary to the appropriate leader.

  • Maintain clear and open lines of communication with all team members to ensure timely updates and effective issue resolution.

Required & Desired Skills

Required Skills and Experience

  • 2+ years of experience in a similar role within a customer service or contact center environment. (Experience in a multi-channel environment a plus)

  • Proficiency in workforce management software and scheduling tools. (Cisco UCCX/CUIC, Teleopti/Calabrio, and Verint experience a plus)

  • Strong analytical skills with the ability to interpret data and make data-driven decisions.

  • Excellent communication and interpersonal skills for effective collaboration with cross-functional teams.

  • Detail-oriented approach with a focus on accuracy and efficiency in monitoring tasks.

  • Ability to thrive in a fast-paced environment and adapt to changing priorities and business needs.

Desired Skills and Experience

  • Familiarity with call center metrics and key performance indicators (KPIs) related to service level and workforce management.

  • Certification in workforce management or related field (e.g., Certified Workforce Planning Professional, Certified Workforce Manager).

  • Experience with advanced forecasting techniques and workforce management best practices.

  • Experience in Excel with VBA or similar tool a plus.

The Hummingbird Approach
We value a team that brings diverse perspectives and experiences to the work we do. While there are many ways to do this, people who are successful at Hummingbird:

  • Lead with Respect by valuing kindness and working to actively foster an environment of inclusion and respect.
  • Embrace Growth and seek out learning and growth for themselves and support those around them in their growth journey. They bring curiosity and an openness to innovation to all their interactions.
  • Bring a Win Together mentality by approaching conflict directly, listening carefully, and seeking to understand. They problem-solve with the goal of finding successes, not trade-offs, for all involved.

Equal Opportunity Statement
Hummingbird Healthcare is an equal opportunity employer committed to diversity and inclusion. We do not discriminate based on race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other protected characteristic. We value the talents of individuals from all backgrounds and actively seek a diverse workforce.

Our mission is to provide a fair and inclusive recruitment process for everyone, and reasonable accommodations are available to any applicant who may need them. Please reach out to talent@hummingbird.healthcare to request accommodations and we’d be happy to chat.