Building Operations Associate / Property Coordinator (Berlin) (m/f/d)
Common Living
Building Operations Associate / Property Coordinator (Berlin) (m/f/d)
About the role
Housing is hard. One size rarely fits all, and it's a hell of a process. As the largest flexible housing company globally, Habyt’s mission is to provide access to housing anywhere, for everyone. Our drive is to create solutions with a digital-first approach, making every move easy, and every house a home. If you are passionate about real estate and would like to join a dynamic, talented, and diverse team of professionals from all around the world — you are in the right place!
We are on a steep growth curve and are looking for a Building Operations Associate / Property Coordinator to join our team in Berlin where you will play a crucial role in the management of our property portfolio in Germany. Your responsibilities will encompass a wide range of tasks, including overseeing properties, maintaining positive relationships with tenants and landlords, managing finances, and ensuring operational efficiency. This role offers an excellent opportunity for individuals with a passion for real estate and a desire to make a meaningful impact in the property management industry. If you are detail-oriented, proactive, and enjoy working in a dynamic environment, we invite you to join our team and contribute to our mission of providing high-quality living spaces for tenants across Germany.
This position is open to residents of Berlin. If interested, please send us your most updated CV in English.
Your responsibilities
Portfolio Management:
- Oversee a designated portfolio of properties across Germany, managing all aspects to ensure comprehensive 360° property management.
- Conduct regular property inspections to maintain high-quality standards and coordinate necessary maintenance activities.
- Support sales activities by conducting site visits with potential tenants, providing tours, and highlighting key features of each property.
Tenant & Landlord Relations:
- Cultivate and maintain positive relationships with tenants, ensuring a great experience by addressing concerns and resolving issues promptly.
- Act as the primary point of contact for landlords, providing excellent communication and addressing concerns proactively.
- Negotiate lease extensions and renewals with landlords in a timely manner.
Financial Management:
- Develop and manage property budgets, monitor expenses, and ensure profitability by forecasting requirements and analyzing variances.
- Collect accounts receivable, handle operating expenses, and analyze utility costs to optimize spending.
- Accomplish financial goals and report regularly on financial performance for the property portfolio.
Vendor & Personnel Oversight:
- Coordinate external maintenance providers to ensure timely repairs, maintenance, and service requests are completed to a high standard.
- Oversee property personnel, assess performance, and work with vendors to ensure efficient operations and compliance with safety regulations and building codes.
Operational Excellence & Compliance:
- Ensure all properties comply with relevant safety regulations, building codes, and company policies.
- Analyze operational processes, propose improvements, and contribute ideas to enhance revenue and customer satisfaction.
Your qualifications
- Completed apprenticeship or formal training in real estate or property management.
- 1-2 years of property management experience, ideally within residential, co-living, or commercial real estate.
- Solid understanding of residential and commercial tenancy laws, as well as core property management principle.
- Professional fluency in both German (C1 level) and English is essential for effective communication with tenants, landlords, and team members.
- Excellent communication and interpersonal skills with a customer-centric mindset and the ability to engage with a diverse range of stakeholders.
- Strong negotiation and conflict resolution abilities.
- Proficient in Microsoft Office Suite, with experience in CRM tools (Salesforce) and ticketing systems (Freshdesk) being a plus.
- Proactive, self-motivated, and capable of working independently and as part of a team.
- Detail-oriented, organized, and able to multitask and prioritize effectively in a fast-paced environment.
- High resilience, structured thinking, and a results-oriented approach, with a strong sense of ownership and accountability.
What we offer
- Welcome Package: Start your journey with us fully equipped—Habyt swag and all the tech you need from day one.
- Team Events: Connect and have fun with your colleagues at our regular, lively company events.
- Hybrid Work: We believe in flexibility and connection, promoting a positive work environment for everyone. With our hybrid model, you will work both from home and our centrally located office in Berlin.
- Career Growth: From performance development plans to feedback sessions and competency matrices, we're here to help you grow and develop your skills even further.
- Habyt Fellowship Program: Work from any Habyt location and get to know the team in other countries.
- Mental Health: Enjoy free access to the Calm App, plus subsidized membership for ClassPass and Urban Sports Club.
- Employee Discount: Unlock 25% off when staying at a Habyt Flex property, and enjoy exclusive rates for our coliving homes.
- Have an impact: Join a fast-growing company and be part of a diverse, international, and talented team. Together we are revolutionizing the housing market!
- Department
- Operations
- Role
- 2. Associate (Entry Level)
- Locations
- Berlin, Germany
- Monthly salary
- €35,000 - €45,000
About Habyt
At Habyt, we’re reimagining the future of living. Founded in Berlin by a group of visionary entrepreneurs, we’re transforming housing into a flexible, fully digital, and stress-free experience.
Our global team is a vibrant, diverse collective of perspectives and ideas, united by one mission: to make living better for everyone, everywhere. Here, your voice is valued, your uniqueness celebrated, and your contributions create a meaningful impact.
Join us, and let's shape the future of living—together!
Building Operations Associate / Property Coordinator (Berlin) (m/f/d)
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