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Aviatrix

We are a fast-growing pre-IPO enterprise software start-up seeking a Office Assistant

This is an excellent opportunity to contribute to the growth and success of our company while gaining valuable experience in a fast-paced, agile environment.

Office Assistant

The Office Assistant will perform various routine clerical duties to support Aviatrix.

You will report to the Facilities Operations Manager.

This is a part-time position 24-30 hours per week onsite in Santa Clara, CA.

Supervisory Responsibilities: • There are no supervisory duties required for this position.

Duties/Responsibilities:

• Serves as the receptionist for the office, greeting visitors and applicants.

• Onboards new and visiting employees to the office including assigning, monitoring, and tracking access cards.

• Sorts incoming mail and delivers to appropriate department or individual, processes outgoing mail.

• Receive deliveries and direct delivery person in the office as needed.

• Respond to email, Slack, and other company requests timely.

• Operates office machines including copiers, scanners, phone and voicemail systems, personal computers, and other standard office equipment.

• Works with vendors to schedule service on various office equipment when needed.

• Answers phones, directs calls to appropriate individuals, and prepares messages.

• Copies, sorts, and files records related to office activities, business transactions, and other matters.

• Prepares letters, memos, forms, and reports according to written or verbal instructions.

• Maintains filing systems either manually or electronically.

• Order, stock, and maintain office supplies, kitchen supplies, snacks and beverages.

• Coordinates office lunch service and snack services, maintains vendor relationships.

• Assists remote offices with general office requests.

• Assist Accounting Department with administrative tasks.

• Performs other related duties as assigned.

Required Skills/Abilities: • Ability to type at least 45 words per minute. • Excellent verbal and written communication skills. • Excellent interpersonal and customer service skills. • Excellent organizational skills and attention to detail. • Excellent time management skills with a proven ability to meet deadlines. • Proficient with Microsoft Office Suite or related software.

Education and Experience: • High school diploma or equivalent required. • Clerical and administrative experience mandatory.

Physical Requirements: • Prolonged periods sitting at a desk and working on a computer. • Must be able to lift up to 15 pounds at times.

Must be located in the Pacific Time Zone

#AviatrixMindy